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The manual, or written specifications, is an essential tool for the implementation of a system. Any changes made during the implementation should be dated and quantified to ensure that the implementer knows what has changed and which decisions supersede others.
The manual should describe how the user sees and interacts with the system but not the underlying technical details, which is the responsibility of the implementer. However, the architect should be able to provide guidance on the implementation.
When writing the manual, it's important to choose a formal or informal tone and clearly mark any secondary tone. During the implementation, the architecht should keep a log of even minor complaints and questions and resolve them in bulk during a meeting.